As an Executive Assistant to the Head of Recruitment, you will ensure the smooth running of the entire team. We’re looking for someone proactive, organized, and creative, who can take on varied tasks, streamline processes, and contribute to team success. If you excel in multitasking, have a knack for problem-solving, and thrive in a dynamic environment, this role is for you!
Your Responsibilities:
- Process Coordination: Help streamline recruitment workflows, from organizing team meetings and brainstorms to preparing documents and reports for the team
- Systems Assistance: Support the management of ATS (Applicant Tracking System) tools by assisting with data entry, tracking candidates, and helping optimize system features
- Project Assistance: Participate in projects, such as supporting the referral program, organizing training sessions for hiring managers, and coordinating recruitment events
- Data & Reporting: Monitor recruitment metrics, compile reports, and assist in analyzing results to help identify areas for improvement
- Financial Tracking: Manage budgets for recruitment tools and resources, track expenses, and assist in preparing budget summaries
- Team Support: Provide additional support to the recruitment team during peak periods, assist in organizing knowledge-sharing sessions, and help implement feedback-based initiatives
You’ll be a great fit if you have:
- Recruitment Experience: Proven experience in a similar role, preferably in a recruitment or sourcing setting
- Organizational Skills: Strong ability to coordinate tasks, and keep track of multiple projects and deadlines
- ATS Experience: Familiarity with candidate management systems (e.g., Zoho Recruit) and the ability to learn new tools quickly
- Analytical Mindset: Basic skills in compiling and analyzing data, creating reports, and suggesting improvements
- Proactive and Innovative Approach: Eagerness to identify ways to improve workflows, assist with automation, and suggest new ideas
- Team Player: Willingness to assist and collaborate with team members, share knowledge, and help create a positive working environment
- Adaptability: Ability to quickly adapt to changes, handle unexpected situations, and adjust priorities as needed
Perks of Being with Us:
- Vacation: 20 vacation days, 36 sick days per year
- Learning: English language classes, learning compensation, and support for conferences and seminars
- Career Growth: Focus on internal promotions for career advancement
- Health Insurance: Annual medical expense budget
- Special Occasions: Additional day off on your birthday, marriage bonus, enhanced support for pregnancy and parental leave
- Work Environment: Minimal bureaucracy, no overtime, with all necessary tools and equipment provided
- Work-Life Balance: Flexible options for remote, office, or hybrid work with no micromanagement
